Adding Fuel Reimbursements

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There are two ways to reimburse for fuel. Immediately after a flight as part of the invoicing process or as a standalone reimbursement if the flight has already been billed.  

Issuing a Fuel Reimbursement with a New Sale

A fuel reimbursement allows you to deduct a reimbursed amount from an invoice total.

To add a fuel reimbursement to a new sale:

  1. From the New Sale screen, select +Add Item.
  2. Select the Fuel Reimbursement tab.
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  3. Select the Aircraft from the drop down list.
  4. Enter the Fuel Reimbursement as a negative amount.
  5. Enter a Note, if desired.
  6. Select Add Item.
  7. Once you have added all items to the sale, select Pay to complete the payment.

Adding a Standalone Fuel Reimbursement

To create a fuel reimbursement to refund money to a user:

  1. Select Billing from the left navigation area.
  2. Select the Actions button.
  3. Select Add Fuel Reimbursement.
  4. On the Reimburse Customer screen, select the Customer.
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  5. Change the Date, if desired.
  6. Select the Location.
  7. Select the Aircraft.
  8. Enter the Fuel Reimbursement as a negative amount.
  9. Enter an internal Note, if desired.
  10. Select Save.
  11. You can also enter a Customer Message, if desired.
  12. Select Reimburse.
  13. Select whether to issue a Check, put the money on the user's Account, or issue a Wire.
  14. Select Complete Reimbursement.

Since reimbursements are tagged with specific aircraft, it's easy to filter and total by Aircraft on the Fuel Reimbursements report.

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