Setup Guide for Training Hub

Name - brief and concise like "1=Excellent" or "Satisfactory"
Short Label - a two-character abbreviation for this grade that shows on the grade sheet
Default Lowest Passing Grade - Turn ON if the grade you are adding is the default lowest passing grade for this grade scale. Grades lower than this (if active) will not be considered a passing score.

Select Save.

Continue to Add Grades until you have all possible options in the grading scale. Remember that the order is important. If you need to rearrange, you can drag a grade to a new order or use the arrow icon to move an item up or down one place.

Select < Task Grading and then < [Course Name] under Settings to return to the Course Setup window.

Show or Hide Course Fields (Course Setup Step 6)

You can hide fields that don't apply to your course to simplify the display. Hiding fields is optional.

On the Course Setup widow, select Step 6.

Turn OFF any field that you want to hide or turn ON any field you want to show.

Once the fields are shown and hidden as desired, select Save at the bottom.

Select < [Course Name] under Settings to return to the Course Setup window.

Note: The Total Fields are cumulative and are used for Course, Stage, and Lesson minimums (Fields to Track). Total Fields are not shown when grading a session, and it is recommended that they be left set to ON.

Add Exams (Course Setup Step 7)

If you define exams related to this course, you will have the opportunity to log a student's grade on the exam with the course records. Defining exams is optional.

On the Course Setup widow, select Step 7.

Select the Add Exam button at the top right.

In the Exam window, enter the name for the exam. Enter a description for the exam (up to 250 characters with some formatting options) and select Save.

Select < [Course Name] under Settings to return to the Course Setup window.

Define Enrollment Settings (Course Setup Step 8)

The 141 regulations (141.93) require that flight schools provide an enrollment certificate, a syllabus, and the safety practices and procedures to the student. The enrollment settings allow you to define and track those items.

On the Course Setup widow, select Step 8.

In the Enrollment Settings window, turn the Enrollment Certificate ON to generate an enrollment certificate at the time of enrollment. The student can access this certificate on their Course Overview.

Modify the Course Name, if necessary.

To add a logo to the certificate, choose Select File and locate the image file you want to use.

Select Preview to see what the enrollment certificate looks like.

To deliver the syllabus as a course document at the time of enrollment, turn the Syllabus ON and choose Select File to upload the syllabus file to use.

To deliver the safety practices and procedures as a course document at the time of enrollment, turn the Safety Practices and Procedures ON and choose Select File to upload the file to use.

To require the student to accept the enrollment certificate and enrollment documents via their PIN, turn PIN Acceptance Required ON.

Once the Enrollment Settings have been defined as desired, select Save at the bottom.

Define Graduation Settings (Course Setup Step 9)

The 141 regulations (141.95) require that flight schools provide a graduation certificate to the student. The gradation settings allow you to define and track the graduation certificate.

On the Course Setup widow, select Step 9.

In the Graduation Settings window, turn the Graduation Certificate ON to generate a graduation certificate at the time of graduation. The student can access this certificate on their Course Overview.

Modify the Course Name, if necessary.

To add a logo to the certificate, choose Select File and locate the image file you want to use.

Select Preview to see what the graduation certificate looks like.

To require the student to accept the graduation certificate via their PIN, turn Require Digital Signature ON. Note that turning this setting ON will also require a digital signature for students who transfer or terminate their enrollment.

Once the Graduation Settings have been defined as desired, select Save at the bottom.

Define and Modify Course Outline (Course Setup Final Step)

On the Course Setup widow, select Final Step: Setup Course Contents.

This is your course outline. Each stage/phase has multiple lessons and each lesson may have multiple tasks.

For an imported course, the course contents are ready to use, but you can view or modify the course outline stages/lessons/tasks to customize the course to your needs.

For a new custom course, you will need to finish building the course:

1. Add stages and modify stage objectives and minimums
2. Add lessons
3. Edit lesson details
   • Change objectives, standards, grading, and minimums
   • Activate and edit stage checks
4. Edit lesson outline
   • Add lesson headings
   • Add tasks, either individually, by mass creating tasks, or by multi-selecting tasks in the course
   • Edit task details
5. Once the lesson contents are set, change the lesson status to Ready

Add and Modify Stages

To add a stage, select Add Stage from the Course Outline window. The "New Stage" heading is added to the course outline, ready for editing or adding lessons.

 To change the name of a stage, double-click on the heading and enter the new name. Select Save.

To modify the stage name, objectives, and stage minimums, select Edit next to the stage name to open the View Stage window.

Name - brief and concise identifier for the stage
Objectives - a description of the objectives for this stage of the course, up to 1000 characters, with some formatting options
Stage Minimums - enter values to represent the minimum time for each item in the stage

Select Save to save the changes and return to the Course Outline window.

Add Lessons

To add a lesson, select Add Lesson from the heading for the stage in which you want the lesson to occur. The "New Lesson" heading is added to the course outline (in Draft status) under the selected Stage, ready for editing or adding tasks.

To change the name of a lesson, double-click on the heading and enter the new name. Select Save.

Edit Lesson Details

From the Course Outline window, select View next to the lesson you want to modify.

The Lesson Outline window opens.

Select Edit Lesson to open the Edit Lesson window.

Name - brief and concise to identify the lesson in a list
Status - indicate whether the lesson is a draft or ready for a course
Objectives - write a description of the lesson objective, up to 1000 characters, with some formatting options
Completion Standard - write an explanation of the standard for completion of the lesson, up to 2000 characters, with some formatting options
Required Study - enter any study materials that are a required part of the course, up to 2000 characters, with some formatting options
Recommended Study - enter any study materials that are recommended with the course, up to 2000 characters, with some formatting options
Note for Instructor - enter any information for the instructor for this lesson
Lesson Grade Scale - the default grading scale to use for this lesson is selected, but you can select a new one, if applicable
Lowest Passing Grade - the default lowest passing grade to use for this lesson is selected, but you can select a new one, if applicable
Enable Session Grading - Turn ON the ability to add grades for a session separate from the lesson grade
Stage Check - Turn ON to enable session checks; opens the Stage Check window to configure the stage check
Lesson Minimums - Indicate Estimated or Required times for each category applicable for this lesson

Select Save.

Activate and Edit Stage Checks

Stage checks allow you to track a student's progress toward the expected completion of the course.

To activate or edit stage checks:

1. On the Lesson Outline window, Turn ON Stage Check to activate.
2. The Stage Check window opens automatically. To open it for an existing stage check, select Edit Stage Check next to the On/Off Stage Check toggle for a lesson that includes a stage check.
   

The Stage Check window allows you to name the stage check and define whether there are restrictions. You also define the Expected Completion as a number of days from enrollment to help students stay on track with their expected course progress.

 

Name - brief and concise name of the stage check, up to 140 characters, with some formatting options

Prerequisite Restrictions - Turn ON if a student cannot have a session scheduled or logged if they have not received a satisfactory grade for all previous lessons leading to the stage check

Progression Restrictions - Turn ON if a student cannot progress past the stage check unless they receive a satisfactory grade for the stage check.

Expected Completion - Turn ON to track student's progress on the expected completion date and enter the number of days from enrollment to indicate the day by which the student should pass this stage check to stay on track for the course completion time frame

Select Save.

 

Edit Lesson Outline

From the Course Outline window, select View next to the lesson you want to modify.

The Lesson Outline window opens.

Select Add Heading to add a new Heading at the bottom of the lesson outline. Double-click on the heading name to edit the text and select Save.

Now you can add tasks within each heading. The order of the headings and tasks is the order in which the student will progress through the lesson. You can rearrange the order by dragging headings or tasks or use the arrow icons to move an item up or down. Edit the task details to modify the task name, importance, grading details and completion standard.

Add Tasks

From the Lesson Outline window, select Add Task next to the heading where you want the task to appear.

In the Task window, there are multiple ways to add tasks to the selected lesson heading.

1. Create a new task
2. Mass create new tasks
3. Select multiple tasks

Create a New Task

 

On the Task window, select Create a New Task.

Enter the Task Name, up to 300 characters, and select Save.

The task appears in the lesson and is available for use in other areas of the course. You will want to edit the task details.

Mass Create New Tasks

On the Task window, select Mass Create New Tasks.

In the Create Mass Tasks window, enter the text for each task, pressing Enter between each task.

Select Save.

The tasks appear in the lesson and are available for use in other areas of the course. You will want to edit the task details for each task.

Select Multiple Tasks

On the Task window, click Select Multiple Tasks.

This list includes tasks you have previously added to the course.

Check the box(es) for the tasks to include the with selected lesson.

Select Save at the bottom of the Select Multiple Tasks window.

You may want to edit the task details for each task.

Note that you can edit course tasks (the items that appear on this list) by selecting Manage Course Tasks at the top right of the Lesson Outline window.

Edit Task Details

From the Lesson Outline window, select Edit next to the task you want to modify.

The Task window opens.

Task name - You can select a different task or rename a task added at the course level (and reused in other lessons)
Importance - Select whether the task is required or optional
Task Grade Scale - the default grading scale for tasks in this course is automatically selected, but you can choose a different grading scale for this lesson
Lowest Passing Grade - the default lowest passing grade for this task is automatically selected, but you can choose a different lowest passing grade for this lesson
Show lowest passing grade on grade sheet - Turn ON to show the lowest passing grade on the grade sheet
Completion Standard - write an explanation of the standard for completion of the task, up to 1000 characters, with some formatting options

Select Save.

Mark Lesson as Ready

You must change the yellow Draft status for a lesson to a green Ready status before you can mark the course as ready and start enrolling students.

From the Lesson Outline window, select Edit Lesson to open the Edit Lesson window.

Change the Status to Ready and select Save.

Mark Course as Live

On the Course Setup window, select Edit next to the Basic Course Information (Step 1).

Select a new status from the Status drop down list and select Save at the bottom of the window.