User Permissions Guide

Gives a user access to the settings icon at the top right

Create and add Training Hub courses

Users with this permission will gain access to Maintenance Hub settings and be able to make changes.

Users with this permission will gain access to Inventory Hub settings and be able to make changes.

Users with this permission will be able to manage QBO mappings and settings.

Users with this permission will gain access to reports for work orders, work items, work logs, logbooks, etc.

Users with this permission will gain access to reports for parts, inventory, etc.

This permission allows a user to create/edit new reports and dashboards in the self service reporting section for users with the Advanced Reporting Add-On. Users without this permission will still be able to view reports and dashboards that have been shared with them.

When people signup remotely, users with this permission can review their registration and approve them for access.

Can view all users and groups as well as notes, endorsements, and checkouts for a user.

Can edit all user profile, photo, account settings, notifications, notes, documents, endorsements, aircraft checkouts, etc.

Can add groups and edit settings of groups.

Can create, edit, and delete all company notices posted to the dashboard.

Can search for other users by name to look up basic contact information.

Create, Edit, and Delete Aircraft, Instructors, Staff Pilots, Meeting Rooms, and Equipment. Includes permission to edit all related information associated with these resources.

Read-only access to active aircraft and instructor profiles.

Read only access to the visual schedule and resource availability.

Create and edit reservations for myself, subject to any scheduling restrictions you define.

Can cancel my own reservations, subject to cancellation restrictions you define.

Allows the user to edit their own work schedule if they are an instructor or staff pilot.

This permission allows the override of certain exceptions during the booking process. It is recommended for scheduling personnel you'd like to grant more flexibility.

Allows users to make changes or delete historical reservations. Leaving this unchecked helps preserve reservation history.

Enables users to see the names and details of other users reservations on the schedule except for internal comments.

Add and edit internal comments on reservations. Only applies to reservations the user has permission to edit.

Enables the selected user(s) or instructor(s) to be booked for a standard reservation and a standby reservation at the same time.

Allows the user to edit all instructor or staff pilot work schedules.

Dispatch and check in reservations I'm associated with.

This permission allows the override of certain exceptions during the dispatching process. It is recommended for dispatching personnel.

Users with this permission will be able to view all authorizations, select authorizing user, and provide authorization for all flights that require authorization.

Allows users to make changes to historical flights. Leaving this unchecked helps preserve flight record history.

User with this permission will have the ability to check-in Classes where they are listed as the Class Instructor.

User with this permission will have the ability to check-in all Classes.

If you have the "Account" payment method activated, users with this permission are allowed to pay for things "on account". They can run up a negative balance with you to be paid later.

Users with this permission will have the ability to create invoices in areas they have permission to access (Billing Tab, Reservations, and Transaction History).

Users with this permission will have the ability to Edit, Return/Refund, and Void/Delete Invoice in the areas they have permission to access (Billing Tab, Transaction History).

Users with this permission will be able to edit the auto-generated items that are populated when an invoice is created from a reservation. This permission will overrule the permission to Edit Price & Discounts of Line Items in the instance that the invoice was created from a reservation.

At the time of sale, users can edit the price and or discount for a product or service added to an invoice.

Users with this permission will be able to add a fuel reimbursement to an invoice

Must have surcharges setup on payment types first

Users with this permission will be able to add new student enrollments. Users with this permission will be granted permission to View All Student Enrollments by default.

Users with this permission will be able to edit training sessions for all student enrollments. Users with this permission will be granted permission to View All Student Enrollments by default.

Users with this permission will be able to add previous training to all student enrollments. Users with this permission will be granted permission to View All Student Enrollments by default.

Users with this permission will be able to edit enrollments for all students. Users with this permission will be granted permission to View All Student Enrollments by default.

Users with this permission will be able to change a student enrollment status to Graduated. Users with this permission will be granted permission to View and Manage All Student Enrollments by default.

Users with this permission will be able to log sessions for all student enrollments. Users with this permission will be granted permission to View All Student Enrollments by default.

Users with this permission will be allowed to log session from the student's course overview page as opposed to only being able to log a session from an existing reservation.

Recommended for maintenance personnel.

Users with this permission can create, edit, and delete maintenance reminders and maintenance templates.

Users with this permission can edit aircraft times from the aircraft profile.

Users with this permission have read-only access to maintenance reminders.

The ability to view Maintenance-Only Reminders should be set for anyone with the need to view non-airworthiness reminders that support maintenance operations.

Users with this permission will gain access to the work orders module, including viewing work order details. Without it, users will still be able to see work order numbers listed throughout the system, but will not be able to view work order details.

Users with this permission will be able to create new work orders.

Users with this permission will be able to edit information about any given work order, including status, name, etc.

Users with this permission will gain the ability to delete work orders.

Users with this permission will gain access to create, update, and delete logbook entries.

Users with this permission will be able to create ad hoc work items within work orders or on maintenance reminders.

Users with this permission will be able to edit all fields on any work item for which they are assigned.

Users with this permission will be able to edit all fields on any work item regardless of assignment.

Users with this permission will be able to delete any work item for which they are assigned.

Users with this permission will be able to delete any work item regardless of assignment.

Users with this permission will be able to assign themselves to any work item in the system.

Users with this permission will be able to assign any user to any work item in the system.

Users with this permission will be able to add or remove attachments on work items.

Users with this permission will be able to manage links on work items.

Users with this permission will be able to create new work logs and notes.

Users with this permission will be able to edit their own work logs and notes.

Users with this permission will be able to edit any work logs and notes.

Users with this permission will be able to delete their own work logs and notes.

Users with this permission will be able to delete any work logs and notes.

Users with this permission will be able to manually add new time entries to work items and work orders, as well as be able to edit their own time entries created manually.

Users with this permission will be able to start and stop timers, which generate time entries on work items and work orders, as well as be able to edit their own time entries created by timers.

Users with this permission will be able to edit all time entries for all users regardless of how they were created.

Users with this permission will be able to delete their own entries regardless of how they were created.

Users with this permission will be able to delete all entries regardless of how they were created.

Users with this permission will be able to stop other user's timers.

Users with this permission will be able to create, edit, or delete part requests.

Users with this permission will be able to document part removals on work orders and items.

Users with this permission will gain access to the inventory modules, including viewing parts, stock records, and quantities.

Users with this permission will be able to create new inventory records.

Users with this permission will be able to edit information about any given part, including name, part numbers, model numbers, stock records, etc.

Users with this permission will gain the ability to delete inventory records.

Users with this permission will be able to pick parts, print pick lists, and fulfill part requests.